JOB ANALYSIS JOB DESCRIPTION & JOB SPECIFICATION

GROUP MEMBERS:

SANGEETHA .P (43) SHABEEBA. P (48) SANOBAR JALEEL (44) SHAHIN .T. RASHEED (55)

What is job analysis?

Job is a group of positions involving sameduties,responsibilities, knowledge and skills. Job analysis is a systematic approach to collect information about a job such as tasks, responsibilities and the skills required to perform those tasks

DEFINITION
Job analysis is the process of studiying anc collecting

information relating to the operation and responsibilities of a specific job.

--- Edwin B Flippo

The information to be collected includes the following :1. Job title 2. Alternative title if any 3. Nature of work 4.Equipments tools and materials required 5. Relationship of one job with another 6. Education required 7. Physical and mental efforts required 8. Responsibility 9. Supervision required 10. Experience required

JOB ANALYSIS PROCESS

1.Collection of actual information a)Job information i)Physical environment ii)Job s social environment iii)Financial condition b)Quality of personnel c)Skills needed to perform the job d)Personality Factors e)Experience f) Professional,technical degree g)Muscular energy,hours of work required

2. Preparation of job description 3. Preparation of job specification 4. Report preparation 5. Approval of the report

USES AND SIGNIFICANCE OF JOB ANALYSIS

1. Job analysis provides complete knowledge about jobs. 2. It is the first step in the selection technique process 3. Gives a complete picture about the job. 4. Job analysis is a useful tool for job evaluation 5. It is useful to develop appropriate job design

6. It determines the level of standard of jobs performance 7. Useful for job comparison 8. Useful for job appraisal 9. Minimize risks 10.Useful to fix standards

METHODS USED IN JOB ANALYSIS

1. Questionnaire 2. Check list 3. Interview 4. Observation 5. Participation 6. Technical confidence 7. Records

JOB DESCRIPTION
The results of job analysis are written in a statement known as job description. This statement describes job in terms of its title, duties ,responsibilities , relationships with other jobs.

CONTENTS OF JOB DESCRIPTION

1.Job location 2.Name of the job 3.Summary of job 4.Duties and responsibilities 5.Degree of supervision 6.Relation with other jobs 7.Details of equipment,material and tools used. 8. A brief description of over all purpose of the job 9.Special qualification of the job,mental,physical experience 10.Physical conditions

CHARECTERESTICS OF JOB DESCRIPTIPON

1.

2.
3. 4.

5.
6. 7.

8.
9.

It should have a proper title It must be upto date It should be descriptive Job specification is to be indicated Duties and responsibilities to be mentioned Should be easily understandable Constitution of each job to be given Qualification needed to be mentioned Each employee should know the contents of job description

JOB SPECIFICATION

The job specification helps in preparing specification for each job.It is a product of job analysis.It is a statement which shows the maximum acceptable human qualities necessary to perform a job satisfactorily.

DEFINITION
A job specification is a statement of minimum acceptable human qualities necessary to perform a job properly ----- Edwin B Flippo

CONTENTS OF JOB SPECIFICATION

1.
2. 3.

4.
5.

Physical charecterestics. Psychological features. Personal charecterestics. Responsibility. Qualification.

THANK YOU