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HUMAN RESOURCE INFORMATION SYSTEM

GROUP NO: 6 SARIKA P (46) SHAHANA P T(52 ) SHAFNA JASMIN A(50 )

WHAT IS HRIS?

Human Resource Information Systems (HRIS) include systems and processes which combine the functions of Human Resource Management (HRM) and the tools of information technology

HRIS is a collection of components which work together to

gather, process and store information that the HR department can


use to make decisions, to coordinate and to plan its activities

HRIS helps organizations to carry out their Human Resource (HR) administrative functions in an effective manner and reduces the manual work to be done by the HR personnel.

HRIS comprises of the following modules

Payroll: This module of HRIS keeps track of the pay grades and positions of the employees. Pay raise details are also recorded.

HR Management: It records employee details like addresses,


training programmers undergone, skills, position and so on. The functions addressed by this module are recruitment, placement, evaluation and career development of the employees.

Training: This module administers and tracks employee training and

development programmes. Records of employee education,


qualification, and skills are maintained. It also outlines the training courses and training materials.

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Performance Appraisal: Evaluates the job performance of employees in terms of quality, time and cost. It gives feedback to employees on

performances and identifies employee training needs.

Work Time: This helps to track the work done by the employees. Also merges the functions of work management and time management.

Employee Self-Service: This module permits employees to update their


personal details, query HR databases and perform HR transactions. Employees can apply for leave and view their leave details. Employees

can change their bank account details and view their pay-slips, can
manage their inboxes, personal calendars and service requests and are able to view their work schedules.

Examples of HRIS
Sage Abra HRIS: It has modules for benefits enrollment, benefits messenger, recruitment, employee self-service, payroll, HR features and

training features
Oracle HRMS: Oracle Human Resources supports application processing, employee profiling, career development, and management of compensation and benefit plans SAP HR: This includes personnel administration, recruitment, training, time management, payroll, compensation management, budget management, travel management and personnel development. Kronos: This web-based HRIS offers various solutions for time and attendance, scheduling, absence management, labour analysis, hiring, HR and payroll.

IMPORTANCE OF HRIS
Time and Labour Management Employee Benefits Payroll HR Management

FEATURES OF HRIS
Job and Pay History Ability to Import and Export Data Ad-Hoc Report Writing Automated Reminders and Alerts User-Defined Fields

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Attendance and Leave Tracking Benefits Administration Performance Management Security Document Library

COMMON APPLICATIONS OF HRIS


An HRIS is an integrated approach to acquiring, storing, analyzing and controlling the flow of information throughout an organization.A welldeveloped HRIS is useful in many HR applications and can enhance the efficiency and time-of-response of many HR activities. Some of the common applications of HRIS are as follows: Planning: The HR activities implemented by this application are personnel and succession planning, labour relation planning, target analysis and organisational charting. Staffing and Employment: This application handles recruitment activities. It ensures compliance with employment equity.

Con..
Training and Career Development: This application deals with analyzing training needs, training administration, and career planning. Performance Management: This application deals with performance appraisals, and monitoring time and attendance of employees. Compensation and Benefits: This application deals with employee compensation and benefits administration.

USERS OF HRIS FUNCTION


HRIS meet the needs of a number of organizational stakeholders. Typically, the people in the firm who interact with the HRIS are segmented into three groups: (1) HR professionals, (2) managers in functional areas (production, marketing, engineering etc.)and (3) employees.

HRIS FUNCTIONS
Functional HRIS must create an information system that enables an assimilation of policies and procedures used to manage the firms human capital as well as the procedurenecessary to operate the computer hardware and software applications Some of the HRIS Functions are following:

1.Integrating the technologies of HR


Is a fact, that developments in Information Technology have dramatically affected traditional HR functions with nearly every HR function (example, compensation, staffing, and training) experiencing some sort of reengineering of its processes.

2. Increased efficiency

Rapid computing technology has allowed more transactions to occur with fewer fixed resources. Typical examples are payroll, flexible benefits administration, and health benefits processing. Though technologies of early mainframes provided significant efficiencies in these areas, the difference is that the record processing efficiencies that were once only available to large firms are now readily available to any organization size.

3. Increased effectiveness.

Most often, as with processes, computer technology is designed to improve effectiveness either by in terms of the accuracy of information or by using the technology to simplify the process. This is especially the case where large data sets require reconciliation. However, onerous manual reconciliation processes may be executed faster, but also with near perfect accuracy using automated systems. For instance, pension and profit sharing

4. It enabled processes.
While many of the application areas gains are through increased effectiveness and efficiency over manual processing, some are only possible using contemporary technologies. Most notably, computer-based (webbased) training is a growing area of HR practice that was not available until computer software was created.

Thank you

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