JOB ANALYSIS

: PROCESS OF JOB ANALYSIS

INTRODUCTION
Jobs are important to individuals. They help determine standards of living, places of residence, status and even ones sense of self worth. Jobs are important to organizations because they are the means of accomplishing organizational objectives. The popular view about a job is that what it requires does not change; it is designed to be consistent all through the worker who passes through it. However, jobs are not static. They are subject to change. The same job might he handled differently at different times of the year (e.g., life guards, accountants, ski instructors, actors). To understand the dynamic nature of jobs, managers gather information about jobs from time to time, using various means. A written summary of task needs for a particular job is called a job description and a written summary of people requirements is called a job specification. Together, they comprise a job analysis.

DEFINITION OF JOB ANALYSIS

Job Analysis is a process to identify and determine in detail the particular job duties and requirements and the relative importance of these duties for a given job. Job Analysis is a process where judgments are made about data collected on a job. Job analysis is a formal and detailed examination of jobs. It is a process of gathering information about a job The job analysis involves the identification and precisely identifying the required tasks, the knowledge and the skills necessary for performing them and the conditions under which they must be performed.

PROCESS OF JOB ANALYSIS

ORGANISATIONAL ANALYSIS
First of all an overall picture of various jobs in the organization has to be obtained. This is required to find the linkages between jobs and organizational objectives, interrelationships between jobs and contribution of various jobs to the efficiency and effectiveness of the organization. The required background information for this purpose is obtained through organization charts and workflow charts.

SELECTION OF REPRESENTATIVE POSITION TO BE ANALYSED

It is not possible to analyze all the jobs. A representative sample of jobs to be analyzed is decided keeping the cost and time constraints in mind.

COLLECTION OF JOB ANALYSIS DATA

This step involves the collection of data on the characteristics of the job, the required behavior and personal qualifications needed to carry out the job effectively. Several techniques are available for collecting such data. Care should be taken to use only reliable and acceptable techniques in a given situation.

PREPARATION OF JOB DESCRIPTION

This step involves describing the contents of the job in terms of functions, duties, responsibilities, operation, etc. The job holder is required to discharge the duties and responsibilities and perform the operations listed in job description

PREPARATION OF JOB SPECIFICATION

This step involves conversion of the job description statements into a job specification. Job specification is a written statement of personal attributes in terms of traits, skills, training, experience needed to carry out the job.

THANK YOU BY: SAMAN ZAIDI