A STUDY ON RELATIONSHIP BETWEEN JOB ANALYSIS AND JOB DESCRIPTION AMONG EMPLOYEE OF CHENNAI PORT TRUST

INTRODUCTION OF JOB ANALYSIS ANDJOB DESCRIPTION

MEANING OF JON ANALYSIS Job analysis is the process of used to collect information about the duties responsibilities, necessary skill, outcomes and work environment of particular job Definition of job analysis Job analysis may be defined as the process of studying and collecting information relating to the operation and responsibilities of a specific job

MEANING OF JOB DESCRIPTION

Job description is written statement of the content of job which is derived from the job analysis . It states what the job holder does, how it is done, under what condition it is done and why it is done.

PURPOSE OF JOB ANALYSIS

Recruitment and selection Performance and analysis Training and development Compensation management Job designing and redesigning

Methods of job analysis Observation methods Interview methods Questionnaires methods

PROBLEMS OF JOB ANALYSIS

Lack of management support Lack of co-operation from employee Inability to indentify the need of job analysis Biasness of job analyst Using single data source

Components of job description Date, revised date Job title Department Division Code number

Job summary Organizational relationship Job duties and responsibilities Job position required

Benefits of job description It is easy to compare one job to another It can help in the recruitment, selection and hiring of new employee Training and development are also administered with the help of job description

OBJECTIVES OF STUDY
To understand tasks, duties, responsibilities involved in a specific job. To know about the authority and superior limit of a job description. To study about various measure to improve the job description. To provide information for compensation and incentives plan, improve safety, training and establishment of standards of performance evaluation. To identify how the job description help for the achievement of the organization goal .

SCOPE OF THE STUDY

It helps to improve communication idea through different area from top to bottom. Management able to analyze and improve the company goals. It able to identify relationship between different department to another. The study will reveal to identify the area of improvement that can be done in job description.

NEED OF THE STUDY

It help in providing information about the placement and job requirement. It will be helpful at the time of performances appraisal system. It support both management and union for resolving the grievances. It promotes in developing the carrier path. It helps to identify training and developing needs of various individuals.

It help to promoting efficiency and minimizing

overlap or duplication

STATISTICAL TOOLS Chi-square test One sample run test Correlation co-efficient Weighted average method Descriptive measures

RESEARCH METHODOLOGY
SAMPLING

TYPE

convenience

Sampling.
SAMPLING

SIZE

- 130

SOURCE

OF DATA

- Primary data Secondary data Open ended question Close ended question Multiple option question

TYPE

OF QUESTIONNAIRE USED

STATISTCAL FINDING
There is no relationship between education qualification and understanding job responsibility. Superior are co-operating with the employee in the organization There is a positive correlation between training provided and improvement in performance skill of the employees. The organization is supportive to achieve the target Most of them are satisfied with the job in the organization

SUMMARY OF FINDINGS

1.36% of employee says that , supervisor will describe the job responsibilities at the time of joining . 2.About 43% of respondents will understand the job responsibility by the oral statement itself. 3. About, 49% of respondents are clear about their job responsibilities assigned to them High 4. , 69% of respondents are satisfactory by the task provided by the organization to them 5. 38% of respondents agree that skill, is necessary for the success of job 6. 46% of respondents say that they get enough opportunity to interact with other employee 7. 42% of respondents says the superior supports employee in completing

SUGGESTION AND RECOMMENDATION

Management must provide opportunity to interact with other employee in order to have smooth relationship between employees The superior has to give proper feedback about the employees performance. It helps the employees to improve their performance. Effective training has to be given to the employees and it should be continued in order to increase the efficiency of the employees and in turn it will help them to perform their task effectively.

CONCLUSION

Job analysis and job description are closely interrelated.. The

information gathered on each job through job analysis is

subsequently organized and compiled in a job description . the adequacy of the job description depend largely upon the extend of the information obtained through job analysis .it therefore essential to assure proper job analysis is done only accurate job description of duties and specification can be made. the job analysis specific detailed of what is being done and skill utilized in the job are obtained. Job analysis enables the human resources to understand the job and structure to improve work flow or develop techniques to improve services .