2

Using current technology to full capacity;

How to plan for the future;

Communication of an HRIS system's value beyond HR;

Thinking about new ways of using data to help move your business forward; and, Effectively budget and manage your HR Technology resources.
3

Use systems that are appropriate for your company

Contact your audit and legal departments Trust Managers and Employees Its all about the data or data is power Act as if your HRIS group is a Center of Excellence
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Overview
Evolution
Technology HRMS

Plan for the Future

The Future
Example
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Overview

Human Resources (HR)

The persons employed in a business or organization;

personnel. The field of personnel recruitment and management.

Recruit, Hire, Train, Sustain, and Reward the Right People.

Overview

Information Technology (IT)

The development, installation, and implementation of computer systems and applications.

Turning data into knowledge

Overview

Human Resources

Information Technology

Growth Salaries Recruiting Executive Comp Job & Perqs Documentation

Promotions Development Manager Self Service Succession Planning Communications Job Benefits Evaluation Compliance Measurement Incentives Training Success Employee Reward Self Service Overtime

Excel
PowerPoint

Access

HRIS
Payroll

Overview

HRIT, HRIS, HRMS, etc. Major HRIS Vendors: Oracle, PeopleSoft, SAP, etc. Lawson, ADP, Best, Ultimate, etc. Payroll PeopleSoft, Lawson, SAP, Oracle ADP, ProBusiness, Ceridian Other systems Compensation Mgmt - AIM, Kadiri, Workscape, etc. Planning Aon, Mercer, Watson Wyatt, Towers Perrin, etc. Incentives - Centive, Synygy, Westport Software, etc. Benefits Aon, PeopleClick, Workscape, SynHRgy, etc. Portals, Recruiting, Learning Management, Talent Management, etc.
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Evolution

The Early Years

Rotating Slide Rule 1622

Jacquards Loom Machine 1801 Pascals Adding Machine 1642

Zuses Z-1 Machine 1938 Babbages Difference Engine 1801 Colossus 1943

Abacus 3000 B.C.

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Evolution

1950s Mainframes Storage COBOL(1959) 1960s Pascal Fortran Basic

1970s 1990s Calculators User Interface Microcomputing Networking Apple II Email/The Internet 1980s Software Processing power CDs 2000s Wireless Convergence

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Evolution

DBMS Payroll HRIS

Storage

Transactions

Analysis

Access

Enterprise Resource Planning

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Evolution

Payroll
Access/Excel
Next Gen Payroll

HRIS
ERPs

eHR
HR Portals

Transactions entered manually and centrally Stores data and transactions Calculations are done outside of the system Simple exports to benefit providers

Transactions entered manually and centrally Stores data and transactions Performs simple calculations Provides feeds to other systems and providers via export

Transactions are initiated by employees or managers All calculations are parameterized for easy changes Other systems use ODBC, automated feeds or other 15 integrated linkages

Evolution

Manager Self Service Employee Self Service Executive Information System Payroll feeds Benefit calculations Reporting (including Managerial/Legal) Compensation Program Administration History Globality Budgeting/Planning Headcount Recruiting Skills Inventory, Career Development, Succession Planning, Training, Competencies Job History and Employee Background Market Pricing/Matching/Survey Management
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Evolution

IT/Infrastructure Recruiting Managers/ Employees History

Compensation Benefits

Finance

Calculations

Security

Data
Legal/ Audit Reporting HR Strategy & Planning

Training Executives Headcount

Payroll

Facilities
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Plan for the Future

Corporate HR audit What are the companys

Business Goals Acquisition Strategies Understanding of timeframes

What are the HR priorities for systems? Whats the BUDGET? ROI
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Plan for the Future

New System or a makeover?

Highly customized or configured? How old is your current system?

Are there plug-in solutions out there for your needs?

Think ahead
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Plan for the Future

What do you want your HR processes to be? Keep the data clean Clean data = money savings Make sure you get a specification from your vendor

Remember your ROI requirements and business plan goals

Manage the implementation carefully
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Plan for the Future

Now that your system is built, keep it running smoothly

Remember to stay true to the processes designed into your system Create plans for renewal of your vows

Reporting and analyzing off of your new data

Ensure ROI goals have been met
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Plan for the Future

1. 2. 3.

It always takes more time and more money than you thought!

Review your processes first

Map out step by step who does what and how it will work prior to design (workflow is key) Think globally at the beginning Exceptions are the rule flexible designs are key Get detailed specs in writing before programming Usability or user testing early in the design Dont underestimate the training required for the program fundamentals Do ONE thing right first! TESTING, TESTING, TESTING
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4. 5. 6. 7. 8. 9. 10.

HR is a cost center - provide a service that business leaders need

Anticipate needs Ask executives for their knowledge wish list Turning information into knowledge Be bold think creatively
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The Future

Integrated ERP Systems

Advanced IVRs

Personalization
Portals

PDA Access to Data

Decentralization
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 Saves time Saves money Reduces the risk of selecting the wrong HR payroll system Save effort Completely impartial and unbiased Up to date Other uses
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